Versioning of documents
Documents often go through several stages during and after their creation: they are revised, corrected, supplemented, adjusted and commented on. In order not to lose track of all the different processing steps, openforms 5 has version management for most document types.
When you create a new document, one version is automatically available. All contents of a document are saved in the version. You can create multiple versions for most document types. You can find all versions of a document in the edit content area under the versions tab.
The table contains the following information:
the version number (NO.)
The version created first always has the number 1. This is followed by the version with version number 2 etc. Each number is only assigned once. Numbers fromdeleted versions will also not be used again in the future. So if version 4 is followed by version 7, it can be assumed that versions 5 to 6 have been deleted.the creation date (CREATED)
timestamp for the time of creation.
last modification date (MODIFIED)
timestamp for the time of last modification.
user who made the last modification (MODIFIED BY)
username of the user who made the last modifications.status (STATUS)
status of the version(see Version status)
When used correctly, versioning creates transparency about all changes and processing steps of a document. It thus simplifies joint processing by different users and also enables clear archiving of old versions.